Our Services

Whether you are planning a large conference or a series of workshops, all events require a multitude of logistics to be successful. We partner with you to handle what you need when you need it, reducing the cost of full time staff and taking the aggravation of meeting planning out of your office. We give you access to knowledge and creativity you would not otherwise have. Most importantly, because we have done this for more than 20 years, we do it more efficiently and in a more cost effective way.

 

Online Registration & Data Management

Checkout Our Online Demo

Registration is your first impression. Let Conference Solutions design and implement a secure, efficient process for registering your attendees, exhibitors, and presenters as well as collecting and processing payments and managing important data. Most importantly, let us take the phone and email hassles out of your office.

In addition, our sophisticated online management and expense reimbursement tool has allowed us to specialize in multiple meeting events and recurring meetings. We keep track of all your events in one organized system.

  • Online registration for participants & exhibitors
  • Online expense reimbursement
  • Online information guides
  • Registration payment processing
  • Registration database management
  • Real time data reporting
  • Phone, fax and e-mail support during the registration process
  • Automatically generated invoices and confirmations
  • Targeted email communications
  • Onsite registration personnel
 

Logistics Management

Choosing a conference site can be intimidating. Conference Solutions will advise you on your site needs, search for an appropriate venue and conduct contract negotiations for optimal results. As experienced meeting planners, we help reduce your expenses by negotiating the best rates for hotel accommodations, meeting space, food and beverage, audiovisual equipment and more. Because of our years of experience, we not only know what to do, but what NOT to do to make your event a success.

Once the preliminary work is done, there are still many more details to attend to. Conference Solutions will manage your speakers and exhibitors and make sure you have the A.V. you need where you need it. Our experience allows us to work the percentages when planning and ordering meals for your participants. Our onsite staff will know your meeting inside and out and will be there to manage all of the onsite details.

  • Site research
  • Site negotiations and contracts
  • Hotel guest room blocking
  • Hotel rooming lists
  • Meeting rooms
  • Food and Beverage
  • Audio-Visual Services
  • Manage presenters/speakers
  • Manage exhibitors and exhibit hall
  • Onsite conference management
 

Meeting Promotion & Materials

Your initial conference advertisements can make or break your meeting, seminar or conference. Conference Solutions will work with you to produce promotional materials to encourage attendance and generate revenue. Conference Solutions personnel can make the most out of your program and meeting facilities. Our expert program blockers can organize your sessions and meal functions to maximize flow and increase efficiency

Your professional appearance onsite is what makes your meeting memorable. Let us help you put together impressive registration packets, signs and materials that will make a lasting impression.

  • Invitations and Announcements
  • Promotional Materials
  • Nametags/badges
  • Meal and function tickets
  • Registration packets
  • Meeting Accessories
  • Signs
  • Program blocking
  • Program production and printing
  • Training materials assembly
  • Arrange special activities

What you need is not on our list? Contact us; we're sure to have the solution to your event.

WHY CHOOSE US?

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Conference Solutions has been instrumental in our organization growing from approximately 300 members to close to 900 members the past few years. Over that time they have been a valuable resource for MAG. Their attention to detail is perhaps the main reason our organization has grown so swiftly and the fact that the conference runs so smoothly. MAG also relies on CS to negotiate hotel rates and meals for our conference. Because of their skills in this area, we have been able to get quality service at bargain prices. - Julian Katz
Maryland Assessment Group
(MAG)