Why Choose Us?

Conference Solutions is one of the few meeting companies to integrate expert meeting professionals with our own sophisticated online registration and reporting tool.

In addition, we handle the phone calls, emails and payments in our office, not yours. We become an extension of your organization by getting to know the culture of your business.

Our overall approach to meeting planning services is based upon proven principles and has been refined through experience over the past 20 years with all categories of events. Because we have done this many times over, we do it more quickly and efficiently. We not only know what to do, but more importantly what NOT to do!


About Us

Conference Solutions is a certified small woman owned business with 20 years of experience in the meeting planning business.

Our purpose is to provide conference and meeting management services to business, professional, non-profit and educational groups and associations. We partner with you to handle what you need, when you need it, reducing the costs of full time staff and taking the meeting hassles out of your office environment. We have a multi-dimensional staff that is experienced not only in the logistics of event planning, but in educational and organizational strategies as well. Our intent has always been to help organizations maximize the exposure and educational benefit to their participants.

Conference Solutions' business and reputation is built upon quality, personal service and that is our top priority at all times. We remain dedicated to the fact that all meetings and organizations are unique and we tailor our approach to your specific needs. We are committed to doing whatever is necessary to make your event a success!


What Does Our Experience Buy You?

  • Do you hold meetings occasionally, and the time commitment required to produce a meeting distracts your team from its key responsibilities?
  • Do you have volunteers managing your conference that change from year to year with no continuity?
  • Do you have dedicated staff to plan your meeting, but need help with online registration?

Conference Solutions will partner with you and provide the expertise and technology needed to make your event a success. We fill in where you need help!

With the current state of the economy, now is a great time to cut back on your business costs by outsourcing your meeting planning needs. Outsourcing can help you reduce overhead costs and offers you the expertise of seasoned meeting planners to allow you to focus on your program's details and the needs of your attendees.

Cost Savings - Pay only for the services you need, when you need them!

Eliminates all employee-related expenses such as:

  • Full-time salary
  • Worker's compensation
  • Disability insurance
  • Health and other benefits.

What does our experience buy you? Reduced program expenses by letting our staff negotiate the best rates for:

  • Hotel accommodations
  • Meeting space
  • Food and beverage
  • Audiovisual production
  • Special events.

Time and Stress Savings - Real costs aren't just monetary

Focus on Your Message
Wouldn't you like to devote the time and energy leading up to your meeting focusing on your company's strategy and message instead of being caught up in meeting planning minutiae?

Focus on Your Attendees
During the actual program itself, wouldn't you rather spend that valuable face time with your audience / guests ensuring that your company's strategic goals are met, instead of handling all of the on-site details that can be all too time consuming.

Ensure it's Done Right
Wouldn't it make perfect sense to outsource the meeting planning responsibilities to a company that specializes in ensuring that all of the thousands of details involved in meeting planning are thought out, planned for, and taken care of ? You have enough on your plate as it is with your day-to-day responsibilities; let us make your life easier.

America's Promise contracted with Conference Solutions to handle logistics for multiple meetings, including interfacing with hotels to negotiate contracts, detail meetings specifications, coordination of participant registration, duplication and compilation of participant materials and facilitating on-site meeting management. In addition to fulfilling the specific accountabilities outlined in the contract in a professional and timely fashion, they recommended and actively worked to secure cost-saving measures, provided feedback on ways each meeting could be improved, and demonstrated adaptability and flexibility with last minute changes. Staff and participants alike who have worked with Conference Solutions have been complimentary of their work. - Taryn Roman
America's Promise
The Alliance for Youth
Conference Solutions assisted us in bringing our website up to date with conference information, conference announcements, online registration, a full conference program and an email distribution mailing tool for our members. Their initiative, recommendations, and professionalism in getting the conference off the ground, particularly given the short amount of time they had to work with, has drawn nothing but praise from our membership. I would highly recommend Conference Solutions to any organization needing assistance in running a conference. - Joseph Montecalvo
Virginia Association of Test
Directors (VATD)